Council Elections
The Elections to Council are held each year; the
procedure for the nomination and election of Ordinary Council Members
are laid down by the Memorandum
& Articles of Association and the Regulations.
Below you will find an outline of details relating
to the eligibility, role and election procedure for the post of President Elect, Honorary
Secretary Elect, Honorary Treasurer Elect and Council Member and the appointment of Co-opted Members of Council.
Results of the 2010 Council Elections can
be found at the bottom of the page, or by clicking
here.
Election to President Elect/President
Eligibility
The President Elect must be a past or
present member of the Councils of the Society, EFIC or IASP
or a past member of the Council of the Unincorporated Pain
Society who must also be an Ordinary or Honorary Member of
the British Pain Society.
However, if no person who falls within the
eligibility categories above is willing to be considered for
election, Council may consider a candidate or candidates from
the Ordinary and Honorary Members
Decription of role
- Responsibility for strategic view and implementation
of British Pain Society’s role
- Liaison with Council, IASP and EFIC and
other IASP chapters
- Liaison with British Pain Society’s
committees, Governmental organisations, Royal Colleges, Associations,
Universities, patient-led charities, Primary Health Care, pharmaceutical
companies for benefit of the British Pain Society and for patients
with pain
- Ratification of responses to Governmental,
Royal College and other documents
- Liaison for media (with others)
- Prepare the Agenda for, and chair Council
meetings and the AGM
Members wishing to stand for election are advised
to read the publication “Responsibilities of Trustees CC3”
produced by the Charities Commission (http://www.charity-commission.gov.uk/publications/cc3.asp)
and the Directors and Secretaries Guide - GBA1 produced by Companies
House (http://www.companieshouse.gov.uk/about/gbhtml/gba1.shtml)
Election procedure
Each Ordinary and Honorary member of the Society is entitled to
vote. Election shall take place by secret written ballot. The candidate
who receives the highest number of votes shall be deemed elected.
Term of office
Term of office: 1 (one) year as President-Elect, followed by three
(3) years as President
Results
The results of the election of President Elect shall be declared
at the Annual General Meeting.
Election to Honorary Secretary Elect/ Honorary
Secretary
Eligibility
The Honorary Secretary Elect must be a past
or present member of the Councils of the Society, EFIC or IASP or
a past member of the Council of the Unincorporated Pain Society
who must also be an Ordinary or Honorary Member of the British Pain
Society.
However, if no person who
falls within the eligibility categories above is willing to be considered
for election, Council may consider a candidate or candidates from
the Ordinary and Honorary Members.
Any Member of the Society
that matches the criteria for nomination of Honorary Secretary Elect
can nominate him or herself for consideration by the Council.
Decription of role
The role of the Honorary
Secretary Elect is to shadow the Honorary Secretary and to assist
him/her to carry out his/her role successfully and deputise when
necessary.
- The Honorary Secretary is expected to
- Carry out duties of an elected council member
(see ‘Election to Ordinary Council member’ below)
- Liaise with President and Secretariat
- Be responsible with Secretariat for production
of Council minutes and AGM for presentation to President for final
ratification
- Be responsible for employment, appraisals,
disciplinary meetings and overall organisation of Secretariat
with other Officers.
- Chair the Communications Committee
- Produce an Honorary Secretary’s Report
for the Society’s quarterly Newsletter
- Deputise for President if required
- Provisionally approve new membership applications
prior to formal application at each Council meeting
- Manage incoming correspondence, requests,
queries from general public and health care professionals
- Supervise the Election process
- Carry out the role of Company Secretary
as laid down by the Institute of Chartered Secretaries in charitable
organisations (these duties are carried out with the assistance
of the Secretariat):
- Advising the chairman on the agenda
for board meetings
- Ensuring that the company and the board
comply with the Companies Acts, the Memorandum and Articles
of Association, and various other rules and regulations if
relevant
- The convening of board and company
meetings
- Maintaining the statutory registers
i.e. Register of Members, Register of Directors and Register
of Directors’ Interests
- Ensure that statutory forms are filled
promptly
- Providing members and auditors with
notice of meetings
- Maintaining the registered office and
filing returns with the Registrar of Companies
- Supplying a copy of the accounts to
every member of the company and every person who is entitled
to receive notices of general meetings also copies demanded
by anyone under section 239 of the Companies Act
- Keeping or arranging for the keeping
of minutes of directors meetings and general meetings
- Ensuring that people entitled to do
so can inspect company records
- Custody and use of the company seal
(if appropriate)
- Administering any alterations to the
Memorandum or Articles of Association
Members wishing to stand for election are advised
to read the publication “Responsibilities of Trustees CC3”
produced by the Charities Commission (http://www.charity-commission.gov.uk/publications/cc3.asp)
and the Directors and Secretaries Guide - GBA1 produced by Companies
House (http://www.companieshouse.gov.uk/about/gbhtml/gba1.shtml)
Election procedure
The Honorary Secretary Elect shall be appointed by the Council.
Term of office
The Honorary Secretary Elect will hold office for one (1) year.
After one year, and subject to approval by Council, the Honorary
Secretary Elect will assume the office of Honorary Secretary
Results
The results of the election of Honorary Secretary Elect shall be
declared at the Annual General Meeting.
Election to Honorary Treasurer
Elect/ Honorary Treasurer
Eligibility
The Honorary Treasurer Elect must be a past or present member of
the Councils of the Society, EFIC or IASP or a past member of the
Council of the Unincorporated Pain Society who must also be an Ordinary
or Honorary Member of the British Pain Society.
However, if no person who falls within the eligibility
categories in Regulation 11.3.1 is willing to be considered for
election, Council may consider a candidate or candidates from the
Ordinary and Honorary Members.
Any Member of the Society that matches the criteria
for nomination of Honorary Treasurer Elect in Regulation 11.3.1
can nominate him or herself for consideration by the Council.
Decription of role
The role of the Honorary Treasurer Elect is to shadow the Honorary
Treasurer and to assist him/her to carry out his/her role successfully
and deputise when necessary.
The Honorary Treasurer is expected to
- Fulfil the duties of an elected council
member (see ‘Election to Ordinary Council member’
below)
- Liaise with President and Secretariat
- Liaise with bookkeepers, accountants and
auditors
- Develop strategies with regards to prudent
investment in consultation with the bookkeepers
- Develop budgeting and management of funds
to allow for bursaries, grants etc. in consultation with the bookkeepers
- Develop the budgets for the Society and
for the ASM, in conjunction with the bookkeepers and the Secretariat
- Prepare and present the annual accounts,
in conjunction with the bookkeepers and auditors
- Prepare the Annual Report, with the other
Officers and the Secretariat
- Present the Treasurer's report at the AGM
- Work with the bookkeepers to ensure the
Society is working within the guidelines issued by the Charities
Commissioners.
- To oversee the Society Special Interest
Groups financial affairs, to assess their budgets, and to ensure
that their accounts are obtained to be included in the Society's
annual accounts
- To produce an Honorary Treasurer’s
Report for the Society’s quarterly Newsletter
- To be the Board member responsible for
Health and Safety
- Deputise for President if required
Members wishing to stand for election are advised
to read the publication “Responsibilities of Trustees CC3”
produced by the Charities Commission (http://www.charity-commission.gov.uk/publications/cc3.asp)
and the Directors and Secretaries Guide - GBA1 produced by Companies
House (http://www.companieshouse.gov.uk/about/gbhtml/gba1.shtml)
Election procedure
The Honorary Treasurer Elect shall be appointed by the Council.
Term of office
The Honorary Treasurer Elect will hold office for one (1) year.
After one year, and subject to approval by Council, the Honorary
Treasurer Elect will assume the office of Honorary Treasurer.
Results
The results of the election of the Honorary Treasurer Elect shall
be declared at the Annual General Meeting.
Election to Ordinary Council member
Eligibility
A person will only be eligible to be elected an Ordinary Council
Member if he is an Ordinary or Honorary Member of the Society.
Decription of role
- Council members of the British Pain Society
are expected to:
- Act as director of the Limited Company and
Trustee of the Charity with appropriate legal responsibilities
- Attend meetings of Council at the Pain
Society office in London; normally four times a year
- Attend the Society’s Annual Scientific
Meeting (4 day event held in the UK)
- Be responsible for the decision making involved
in the day-to-day management of the Society
- Comment on documents being produced by
National bodies, e.g. DoH, HTS, Royal Colleges, and NICE
- Answer questions raised by members of the
public, members of parliament, the press and television, and to
attend various meetings
- Discuss and approve British Pain Society
publications.
- Have regular access to e-mail and contribute
to the debate, discussion and comment pertaining to the day-to-day
business of the Council and the Society, as well as helping to
formulate the strategic development of the Society in accordance
with the Articles and Memorandum of Association
- Serve on at least one of the sub-committees
of Council and one of the Society Special Interest Groups
- Take part in Secretariat appraisals, interviews
and other personnel proceedings, that may arise from time to time
- Sign a declaration form to state that you
are not disqualified from being a Trustee or Director
- Provide proof of identity and residence
to comply with current money-laundering legislation
- Declare any conflict of interests and any
other significant appointments
- Share responsibility for the budget of
the Society
- Approve the annual report and accounts
of the Society
- Comply with the legal responsibility to
ensure that statutory documents are delivered to the Registrar
of Companies House as and when required by the Companies Act
- Comply with responsibilities of an employer
under Health and Safety legislation
Any member interested in standing for election
are advised to read the publication “Responsibilities of Trustees
CC3” produced by the Charities Commission (http://www.charity-commission.gov.uk/publications/cc3.asp)
and the Directors and Secretaries Guide - GBA1 produced by Companies
House (http://www.companieshouse.gov.uk/about/gbhtml/gba1.shtml)
Election procedure
Each Ordinary and Honorary Member of the Society is entitled to
vote. Election shall take place by written ballot. The number of
candidates equal to the number of posts to be filled, who receive
the highest number of votes, shall be deemed elected.
Term of office
An Ordinary Council Member shall hold office for three years from
his election as at an Annual General Meeting, at the end of which
he shall retire but be eligible for re-election as an Ordinary Council
Member for a second term of three years.
On completion of a second term of office, the
Ordinary Council Member will not be eligible for re-election as
an Ordinary Council Member.
Results
The results of the election of Ordinary Council Members shall be
declared at the Annual General Meeting immediately following their
election.
Appointment of Co-opted members of Council
The Council shall have the power at any time to co-opt to the Council
any person. Any person so co-opted shall hold office until the next
Annual General Meeting but (subject to the approval of Council)
may then be co-opted at any time thereafter. A co-opted member of
Council need not be a Member of the Society. Co-opted members of
Council shall not be entitled to vote on matters brought before
the Council.
Results
of 2010 Council Elections
There was one vacancy for President and three vacancies for
Council Member in the 2010 Council Elections. The details
and results of the voting are as follows:
PRESIDENT
Details:
- Number of ballot papers distributed: 1,346
- Number of Ballot papers returned: 502
- Turnout: 37.3%
- Number of papers found to be invalid (blank/spoilt): 9
- Total number of valid ballot papers to be counted: 493
Results:
- LANGFORD, Professor Mark Richard....283 ELECTED
- WELLS, Dr John Christopher Durant....210
COUNCIL MEMBER
Details:
- Number of ballot papers distributed: 1,346
- Number of Ballot papers returned: 502
- Turnout: 37.3%
- Number of papers found to be invalid (blank/spoilt): 6
- Total number of valid ballot papers to be counted: 496
Results:
- WILLIAMS, Ms Suzy .......................263 ELECTED
- BARANOWSKI, Dr Andrew P ...........218 ELECTED
- LEACH, Dr Austin ...........................200 ELECTED
- SHARMA, Dr Manohar Lal.................165
- SEARLE, Dr Adrian .........................158
- MUNGLANI, Dr Rajesh.....................141
- ALEXANDER-WILLIAMS, Dr Mark......113
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